Your practice deserves support as dedicated as you are.

Running a mental health practice takes more than client care. From scheduling and intake to billing and follow-ups, the day-to-day tasks can quickly add up.

At Your Assistant Solution, we provide reliable, behind-the-scenes support so you can stay focused on your clients while we keep your practice running smoothly.

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Mental Health Training Programs

Healthcare Providers

Therapists

Psychiatrists

Group Practice Owners

Healthcare Advocates

Mental Health Training Programs Healthcare Providers Therapists Psychiatrists Group Practice Owners Healthcare Advocates

WE WORK WITH

The work doesn’t stop when the session ends. We get it.

You shouldn’t have to manage it alone.

WHAT WE HANDLE

Everything causing you to lose precious time between sessions.

A workspace with a desk holding a laptop, notebooks, a pen, a small vase, and a decorative box, surrounded by large green leaves casting shadows on the wall.

This list highlights some of the most common ways we support mental health practices, though it is far from exhaustive.

Need a service that you don’t see? Reach out to see how we can help you.

  • We are your dedicated practice manager, managing the backend operations of your practice. We organize client records and practice information, keep digital files organized, track license renewals, manage practice insurance renewals, track CE credits, handle subscriptions, and ensure your practice runs smoothly day-to-day.

  • We serve as the administrative point of contact for your clients - scheduling and managing appointments, handling emails, coordinating consultation calls, following up on missed sessions and cancellations, answering general administrative questions, sending reminders, and keeping your inbox organized so nothing slips through the cracks.

  • We handle your full billing and payment workflow, creating and sending invoices, issuing superbills, tracking outstanding balances, following up on expired or declined cards, recording payments, and running payroll for your team.

  • We track and follow up with every new client inquiry, handle inquiry calls, send intake paperwork and consent forms, ensure everything is received and signed before the first appointment, manage waitlists, and make sure no potential client ever falls through the cracks.

  • We keep your online presence current and consistent - updating directory listings, maintaining and editing your website, creating and sending newsletters, designing marketing materials, and managing your social media. From content creation to scheduling posts, we help your practice stay visible.

  • We manage your inbox and client scheduling so your day runs smoothly. From organizing and responding to emails, to booking appointments, sending reminders, and handling reschedules or cancellations, we keep your communication and calendar organized so you can stay focused on your clients.

  • We support your EHR/EMR systems from end to end - keeping records updated and organized, creating templates, and helping train your team on proper system use. We also assist with system migration, setup, and data transfer, while researching and helping you select the EHR/EMR that best fits your needs.

  • Not only can we help with your practice, but we can also assist with personal tasks such as scheduling appointments, finding gifts, and making reservations. We provide personal support to help you achieve a better work-life balance.

  • We manage the full clinician onboarding process, posting job descriptions, screening resumes, and coordinating interviews. We also create structured onboarding checklists to ensure everything is in place so new clinicians can step into your practice with clarity and ease.

Reach Out

We understand the sensitivity of your work.

Every assistant supporting a practice receives HIPAA certification training. Client information is handled with the security and discretion your practice requires.


"Hannah and her team are a pleasure to work with. They're reliable, thorough, flexible and friendly. When I've made tricky requests they've always been game to work with me on it, and I've gotten what I needed each time!"

★★★★★

READY TO SEE THE DIFFERENCE?

Your clients deserve your full attention. Let us handle the rest.

Book a free consultation. We’ll learn about your practice and discuss if we’re the right fit.

Book YOUR FREE CONSULTATION